INSULATION SUPPLY COMPANY

INJURY AND ILLNESS PREVENTION PROGRAM

POLICY STATEMENT

It is the policy of Insulation Supply Company that accident prevention shall be considered of primary importance in all phases of operations and administration.

It is the intention of the company’s top management to provide safe and healthy working conditions and to establish and insist upon safe practices at all times by all employees.

The prevention of accidents is an objective affecting all levels of the organization and its activities. It is therefore, a basic requirement that each supervisor make the safety of employees an integral part of his or her regular management function. It is equally the duty of each employee to accept and follow established safety regulations and procedures.

Every effort will be made to provide adequate training to employees. However, if an employee is ever in doubt as to how to do a job safely, it is their duty to ask a qualified person for assistance.

Employees are expected to assist management in accident prevention activities. Unsafe conditions must be reported. Fellow employees that need help should be assisted. Everyone is responsible for the housekeeping duties that pertain to their jobs.

An injury that occurs on the job, even a slight cut or strain, must be reported to a supervisor or manager as soon as possible. In no circumstance, except an emergency, should an employee leave a shift without reporting an injury that occurred.

When you have an accident, everyone loses; you, your family, your fellow workers and the company. Please work safely. It’s good for everyone.

_________________________                      _______________________

Robert Foster

ASSIGNMENT OF RESPONSIBILITY

The person assigned as Safety Manager for Insulation Supply Company is Paulette Hiebert.  She will see to it that INSCO managers and supervisors assume their respective responsibility for the safety and health of their assigned staff.

The Safety Manager responsibilities include:

· OSHA 300 log (reporting and posting accidents, injuries and near-misses as required (posting dates include period from February 1 through April 30 each year).

· Coordinate safety training activities for employees, as requested by management or identified in needs assessments.

· Oversee recordkeeping for employee training, corrections of unsafe conditions, dates and results of workplace inspections.

· Conduct, with other INSCO employees as assigned, a quarterly walk-through to recognize and document any unsafe conditions.

· Provide progress reports to COO on tasks associated with walk-through or safety committee meetings.

· Conduct or arrange for a new hire safety training program for newly-hired employees.

The Chief Operations Officer (COO) responsibilities include:

· Investigate or oversee investigations of all injuries, illnesses or near misses, resulting from employment with INSCO.

· Manager/supervisor responsibilities include, but are not limited to:

· Ensure that all company rules and policies are adhered to by all employees.  This may include employee incentives, training, and disciplinary actions.

· Review safety policies and procedures; become familiar with functions and responsibilities of supervision and the interrelationships with other departments.

· Develop a sound technical knowledge of applicable Cal/OSHA Safety Orders and Regulations; also stay current with requirements made by other government agencies.

· Report on-the-job injuries to the Safety Manager

· Evaluate reported near-misses and take subsequent action as required.

· Correct unsafe and unhealthy work practices in a timely manner and report them on the form provided.

· Familiarize themselves and their employees with the evacuation plan posted, the location of fire extinguishers and first aid kits.

· Coordinate with the Safety Manager to schedule and conduct safety training meetings with managers/supervisors as required, and communicate with employees in their respective departments regarding the information discussed in the quarterly safety meetings, as it applies to them and their respective departments.

· Perform occupational training covering hazards basic to all types of employment and those unique to each worker’s job assignment.

· On a departmental level, oversee the evacuation of personnel, and ensure that all employees in the department are present and accounted for at designated meeting areas during such evacuations.

· Perform first-aid duties as required, which will include maintaining appropriate first-aid supplies, dissemination of emergency procedures, and providing or acquiring first-aid training.

· Receiving & Plant Maintenance supervisor responsibilities include:

· Forklift training and performance testing

· Performing tasks required to eliminate safety hazards as identified in quarterly walk-through or safety committee meetings.

· Employee responsibilities include, but are not limited to:

· Report on-the-job injuries, no matter how minor.  Also report near-misses so that they may be evaluated by management for subsequent action.

· Know the job such that safe work practices are consistently applied.

· Recognize hazards in the workplace and take precautions to assure their safety and the safety of others.

· Inform management of hazards and recommend how to eliminate or minimize each hazard.

· Actively participate and cooperate in the overall Safety Program.

· Maintain cleanliness and good personal health habits.

SafetyWorks responsibilities include:

· IIPP training

· Training management on Cal/OSHA Safety Orders and Regulations and other governmental agency regulations.

· CPR/First Aid and blood-borne pathogen training

· Fire/evacuation drill (yearly)

· Provide a new hire safety training program that will be conducted in-house as new hires are brought into the company.

· As a first step in implementing this IIPP, conduct initial quarterly safety meeting, and participate in implementation of future meetings if required.

· Maintain a safety database for safety training records

TRAINING

The success of a well-developed Safety Program depends on the effectiveness of the training effort.  Adequate methods should be utilized to communicate the general and specific safety rules and regulations as well as the ways and means to practice productive safe work habits.  Such training shall begin on the employee’s first day of work, and continue through the entire period of employment.

Employee training will include:

· Orientation/Indoctrination

· Work situation

· Company Policies

· Introduction to fellow employees, working conditions, and work procedures

· On-the-job training

· Introduction to the job itself, what is involved, who is responsible, where it is located, when it must be done, why it is necessary and how it fits into the overall operation.  Practical examples are provided as to how the work is to be performed.

· Demonstration and observation, to ensure the employee can perform as required, and to ensure correct and safe methods of performance are utilized.

EMPLOYEE COMPLIANCE

Code of Safe practices:

· Know your job and responsibilities.  Learn the right way by asking rather than by trial and error.

· Communicate suggestions on better and safer methods to your supervisor.

· Wear proper, accepted clothing for the job.

· Wear special protective clothing/devices as required, e.g. eye protection, earplugs, proper shoes, etc.

· Keep equipment, tools, materials and work areas in order.

· Do not operate machinery until you are properly trained and comfortable with its use.  Be sure that all machines and/or moving parts are shielded.

· Walk, do not run.  Use handrails on stairs. Exercise caution when approaching corners and congested areas.

· Lift properly.  Ask for help when needed.

· Horseplay is prohibited.  An act in jest can end in disaster.

· Know what to do in case of emergency.  Familiarize yourself with the evacuation plan posted, the location of fire extinguishers and first aid kits.

· Report all injuries, no matter how slight, to your supervisor/manager.

· All states mandate that employers provide employees with insurance coverage for medical expenses and partial compensation for loss of wages resulting from on-the-job injuries or illnesses.  Employees must report any injury/illness to management in order to be eligible for such benefits.

Employees are responsible for understanding the company’s safety rules and regulations. Each employee, at time of hire, is required to sign a Confirmation of Receipt (of employee handbook), which refers to safety, security, and the Injury and Illness Prevention Plan.  In addition, a copy of the Code of Safe Practices, which is included in the IIPP, is also posted on the company bulletin board for all employees to review at any time.

Employees who fail to follow safe work practices and the company’s safety rules and regulations will be subject to disciplinary actions as outlined in the Employee Handbook, which states: “Disciplinary action for non-professional behavior may include, but is not limited to, the following: verbal reprimand, written reprimand, suspension, demotion, or termination.  The Company reserves the right to enforce these disciplinary measures as it deems necessary.”

Management reserves the right to accelerate the terms of this disciplinary policy up to and including termination to reflect the severity of any given violation.

SUPERVISOR COMPLIANCE

All supervisors will be trained to become familiar with the safety and health hazards to which employees under their immediate direction and control may be exposed.

All supervisors will be required to correct unsafe conditions or procedures in the workplace. Failure to do so will be treated as a violation of the company safety policy and said supervisor will be subject to the disciplinary actions outlined in the Employee Compliance section.

SAFETY AND HEALTH COMMUNICATION

It is the company policy to maintain open communication between management and staff on matters pertaining to safety. Your thoughts regarding safety are considered important, and we encourage your active participation in the company safety program. Please feel free to express any of your safety concerns or suggestions during safety meetings, individually to your supervisor, or in writing. Be assured that all safety suggestions will be given serious consideration.

Safety and health information will be communicated to employees through the following methods.

· Employees may obtain a copy of the IIPP upon request.

· Quarterly safety orientations shall be provided for employees who began working for INSCO during the previous 90 days. 

· Management shall stress the importance of safety at INSCO, will provide information regarding safety to new employees as they begin working in the department (see management responsibilities section), and will encourage all workers to report all hazards to any supervisor, or to the Safety Manager without fear of reprisal.

· Safety meetings are held quarterly.  Managers and supervisors who attend the safety meetings are required to keep employees informed of safety and health matters. Employees are encouraged to state their safety concerns at any time without fear of reprisal.

OSHA TRAINING

Occupational Safety and Health Training will be provided to all company employees under the following guidelines:

A mandatory safety orientation will be conducted in order to familiarize all existing employees with the provisions of this Injury and Illness Prevention Program and to reemphasize existing safety rules and procedures.

All supervisors will receive training to familiarize them with the safety and health hazards to which employees under their immediate direction and control may be exposed.

Supervisors will be responsible to see that those under their direction receive training on general work place safety as well as specific instructions with regard to hazards unique to any job assignment.

All new employees will be given a safety orientation within 90 days of hire. Subjects discussed will include the company Injury and Illness Prevention Program as well as all pertinent safety rules and procedures.

All employees assigned to new jobs will be given safety training regarding any hazards prior to starting the new position.

Employees will be given training whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard.

Employees will be given additional training any time a new or previously unrecognized hazard is identified.

To ensure that all employees receive appropriate training, company employees will participate in:

· Scheduled safety meetings.

· Additional training as job duties or work assignments are expanded or changed.

· Other training programs as appropriate.

Records of all training sessions are maintained by the Safety Manager.  Documentation of safety training should include the type of training given, the date of the training, the trainer’s name and the employees name and signature.

FACILITY INSPECTIONS

Quarterly safety inspections are conducted to identify and evaluate work place hazards and unsafe work practices. These inspections are led by Safety Works, attended by assigned employees, and are documented. This documentation will be kept as proof of an ongoing safety program.

· Additional inspections will be required under the following circumstances:

· Whenever new substances, processes, procedures or equipment are introduced into

· the workplace that represent an occupational safety and health concern.

· Whenever the employer is made aware of a new or previously unrecognized hazard.

· As a routine part of every accident investigation.

The above listed additional inspections may be limited to the process, substance, equipment or area of concern.

ACCIDENT INVESTIGATION

All occupational injuries, illnesses or near misses resulting from employment with Insulation Supply Company will be investigated by Mark Blumenfeld, or designee.

All accident investigations will be conducted prior to the end of the day during which the incident was first reported by the injured employee or his or her representative.

All accident investigations will be documented utilizing the Supervisor’s Report of Accident or a related form.

While conducting the investigation, particular attention will be given to suggesting ways of preventing future occurrences of the events which caused the injury, illness or near miss.

This report will then be reviewed by the safety manager to determine what corrective action(s) should be taken.

Accident investigation findings and recommendations will be communicated to the employees utilizing one of the methods outlined in the Safety and Health Communications section of this safety program.

Individuals who sustain an injury or illness on the premises in Torrance shall use the designated medical clinic: 

Care Station, Torrance

2382 Crenshaw Blvd. #5

Torrance, CA 90501

310-618-9200

The recommended after-hours facility is:

Little Company of Mary Hospital

4101 Torrance Blvd.

Torrance, CA 90503

310-540-7676

RECORDKEEPING

Records will be kept of all safety program activities, and may include:

· Initial orientation training

· Job descriptions and/or job analysis

· Safety meetings

· Accident Investigations

· Employee and employer claim forms

· Cal/OSHA required records [Form 300, medical exposure records, injury reports (form5020 which is the same as SCIF Form 3067)]

· Inspections performed, in-house, and any performed by outside agencies

· Disciplinary actions

· Safety Committee meetings

· Vehicle inspection forms

· DMV driving records

· CPR/First Aid training.

At least one copy of all the above records will be maintained and filed by the Safety Manager at the main office at:  1901 Harpers Way, Torrance, CA 90501.

In conclusion, Insulation Supply Company values the safety of all company employees, and it is our intent to maintain the high standards of safety that will insure the good health and well being of all those we employ.